SS0498 : Writing Effective Meeting Agendas and Minutes

 80% of this course is hands-on practical sessions where participants will be engaged in a series of interactive small groups, class workshops and role-plays. 

 

If a meeting happens and no minutes exist, did the meeting occur? Of course it did. However, the likelihood that anyone will remember with great accuracy what happened a year, a month, or even a week later is slim to none. Meeting minutes are required at most shareholder meetings and board meetings, and they’re a good idea for many gatherings where no formal requirement exists. The hands-on course provides time to learn and practice skills throughout the session. 

 

This course is designed to provide participants with a detailed and up-to-date overview of report and minutes of meeting writing. It covers the basic role of a minute taker; the purpose of minutes, what minutes shall be included and the challenges when documenting during the meeting; the three types of meeting including formal minutes, informal minutes and action minutes; the minute taker’s responsibilities; the meeting chair’s obligations; the requirement from participants in order for a minute taker to produce a quality document; and the minute-takers model. 

 

 

During this interactive course, participants will learn the elements of meeting minutes shall be included; the skills for remaining neutral when documenting discussions; the techniques for ensuring minutes are complete and issued in a timely manner; the listening skills and common listening traps; the clues for identifying what is and isn’t important; the questions minute takers should ask themselves throughout the meeting; the note-taking and documenting skills including the best practices and tips for taking meeting notes and using tried and true minute-taking tactics; recording information on paper versus taking notes electronically; the benefits and drawbacks of each choice; and the various apps that can assist with the process including the tools, templates and industry style guidelines.